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Transform Your Accounts Payable (AP) Processes with InvoiceAction

The First Step Towards Automating Invoice Processing is by Taking Action

Drive Down Operational Costs – Drive Up Process Efficiencies and Profitability with InvoiceAction

InvoiceAction

Invoice processing and cash management are vital parts of any finance operation, but all too often, these processes suffer from inefficient, error-prone manual tasks.

The penalty for these inefficiencies goes beyond labor costs and invoice cycle times. AP errors and inefficiencies translate into a lack of visibility and control over accruals and cash flow. Automated accounts payable processing solutions from Artsyl address these challenges in a way that is flexible, scalable and cost effective.

Accounting
IA

Delivers easy-to-implement invoice data capture, approval routing and ERP integration with no need for coding or customization

Provides header/footer and line item detail data capture for key invoice/AP information

Ensures data validity through rules-based and ERP/ECM/CRM data cross-referencing

Automates 2- or 3-way AP matching and eliminates duplicate invoice entries

Eliminates approval bottlenecks through automated alerts and notifications


InvoiceAction delivers greater visibility and control over AP invoice processing by automating invoice processing, data entry, approval routing and payables transaction data entry.

With InvoiceAction, you can leverage automated invoice processing to transform your AP invoice process from a cost center to a strategic component of your finance operations to drive greater cost savings and optimal cash flow.

InvoiceAction Powered by docAlpha Explanatory Diagram

IA IA

Process paper files and digital docs as part of your EDI process
docAlpha electronic data interchange (EDI) support allows organizations to accept electronic requests for quote (EDI 840), purchase orders (EDI 850) and invoices (EDI 810) and process them using the same business rules for paper- or electronic documents, or to generate EDI files from approved and validated documents. Support includes EDI 810, 840 and 850.

Automate 2- or 3-way matching
For purchase order processing, InvoiceAction supports 2- or 3-way matching, comparing order/invoice/receipt documents and data to processed matched documents and identify and alert process owners of exceptions.

Streamline payment approvals
With digital documents and actionable data,InvoiceAction can route documents for coding and approval according to your business rules. Regardless of the complexity of your approval hierarchy, InvoiceAction’s invoice automation capabilities ensure that documents and data are routed to appropriate approvers.

Trigger Alerts to Eliminate Bottlenecks and Reduce Cycle Times
InvoiceAction notifications ensure that every stakeholder in the process has visibility to documents that require their attention so that nothing slips through the cracks. Want to take advantage or early pay discounts? InvoiceAction can alert users and reduce cycle times to secure those discounts.

Create or Modify AP Transactions in your ERP System
At the end of your approval process, InvoiceAction allows you to create payables transactions in your ERP system, while supporting a clear audit trail of all payment approvals.

InvoiceAction Features

Improved Visibility and Control
OrderAction puts customer information, order amounts, taxes, line item details, workflow status, order images and related data at your fingertips, 24x7.

Simplify and Streamline Approvals
InvoiceAction transforms invoices into actionable data, so you can route invoices for approval based on your business rules. Approvers can access G/L code data and submit approvals electronically in seconds.

Early-payment Discount Optimization
Shorten invoice cycle times and optimize cash flow vs. potential supplier discounts

Straight Through Processing with Seamless ERP System Integration
Transform your documents into actionable data, automatically routing invoices for approval and creating transactions in your ERP system instantly.

Increase Efficiency & Reduce Errors
Intelligent capture technology drastically reduces manual data entry, boosting efficiency while reducing errors by validating data against business records

Lower Transaction Costs
Studies show that sales process automation reduces the cost to process an invoice by 50-80 percent, with a typical ROI of less than 12 months.

Request a Demo or a Quote
AP Automation
with InvoiceAction

InvoiceAction Specifications

Multi-Channel Capture

  • Scanned Images – TIFF, PDF, JPEG, BMP, PNG
  • Email – POP3, LotusNotes
  • Fax Servers – RightFax
  • FTP/FTP-S
  • Electronic – XML Tickets

Automated Routing and Notification

Split batches and dynamically route invoices based on conditions set in the workflow.Configurable email notifications utilizing either POP3 or LotusNotes

Automated Document Classification

Classification of multiple document types for separation and routing

Exception Handling Queues

Dynamically route batches or invoices to Exception Handling staff for quicker resolution of issues

Advanced OCR Extraction

Independent automated extraction of
  • Structured
  • Semi-Structured
  • Unstructured data

Approval, Rejection and Escalations

Batches or invoices can be routed automatically for Approval, Rejection or Escalation if needed

Rules based validation of data

  • Vendor look-ups
  • Mathematical reconciliations
  • PO Matching
  • 3 way Matching
  • Early Pay Alerts
  • Customizable rules

Data Integration

  • Direct API level connectors to SAP Business One, Microsoft Dynamics GP and AX, ArchWeb, Acumatica, SYSPRO and QuickBooks
  • Data formatted releases to SAP, Sage MAS90/200, Infor, Epicor
  • Partner connectivity to Epicor/Prophet21, Infor/Lawson, Microsoft Dynamics NAV, Oracle Financials/JD Edwards, Sage MAS 300/500

GL Coding

GL Coding can be done locally or remotely by appropriate staff.

InvoiceAction Success Stories

mega


Achieve better visibility and control over AP processes by processing 150,000 invoices annually with Artsyl

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leatherman

Accurate automatic sorting, filing and indexing of delivery documents in support of 2,000 suppliers and 80,000 vendor invoices annually

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canac


Artsyl solution took the pain out of handling as many as 120,000 vendor invoices annually

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SmallMiningDevelopment


Automate and streamline AP invoice capture, AP data entry, routing, approval and ERP transaction creation with Artsyl InvoiceAction

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InvoiceAction

Optimize Your
Invoice Processing
with Artsyl InvoiceAction

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