Automated Document Capture & Processing for SAP Business One

Support for multi-channel data capture including file shares, MFPs, scanners, email etc.

Documents are classified according to type and pushed to the appropriate workflows for processing.

Artsyl Action Solutions can distinguish between PO-based and non-PO-based invoices, types of sales orders and BOLs, etc.

Data extraction follows three broad rules and is implemented using OCR/ICR and Machine Learning technologies

• Generic or pre-defined rules built are into all Action Solutions out of the box
• Knowledge is acquired through Machine Learning of user actions performed on new or unfamiliar documents
• The more you use your Artsyl solutions, the more the system learns your document specifics, and provides higher automation levels

Data validation is performed to tally such things as

• The source and whether it matches with the database records, for example auto-validation and matching against POs, goods received, quotes or any other prior data in the ERP
• The business rules defined for the particular document process, for example applying different validations for PO-based vs. non-PO-based invoices
• The necessary arithmetic logic and whether it has been followed and accurate within allowed deviations
• Does extracted data meet regulations?

Documents may be routed to a verification operator or approval manager if there are exceptions revealed by the solution.

Once the issues are resolved the document is automatically fed to SAP Business One.