Invoice processing and cash management are vital parts of any finance operation, but all too often, these processes suffer from inefficient, error-prone manual tasks.
The penalty for these inefficiencies goes beyond labor costs and invoice cycle times. AP errors and inefficiencies translate into a lack of visibility and control over accruals and cash flow.
InvoiceAction delivers greater visibility and control over AP invoice processing by automating invoice processing, data entry, approval routing and payables transaction data entry.
With InvoiceAction, you can transform your AP invoice process from a cost center to a strategic component of your finance operations to drive greater cost savings and optimal cash flow.
Process paper files and digital docs as part of your EDI process
docAlpha electronic data interchange (EDI) support allows organizations to accept electronic requests for quote (EDI 840), purchase orders (EDI 850) and invoices (EDI 810) and process them using the same business rules for paper- or electronic documents, or to generate EDI files from approved and validated documents. Support includes EDI 810, 840 and 850.
Automate 2- or 3-way matching
For purchase order processing, InvoiceAction supports 2- or 3-way matching, comparing order/invoice/receipt documents and data to processed matched documents and identify and alert process owners of exceptions.
Streamline payment approvals
With digital documents and actionable data, InvoiceAction can route documents for coding and approval according to your business rules. Regardless of the complexity of your approval hierarchy, InvoiceAction ensures that documents and data are routed to appropriate approvers.
Trigger Alerts to Eliminate Bottlenecks and Reduce Cycle Times
InvoiceAction notifications ensure that every stakeholder in the process has visibility to documents that require their attention so that nothing slips through the cracks. Want to take advantage or early pay discounts? InvoiceAction can alert users and reduce cycle times to secure those discounts.
Create or Modify AP Transactions in your ERP System
At the end of your approval process, InvoiceAction allows you to create payables transactions in your ERP system, while supporting a clear audit trail of all payment approvals.
Improved Visibility and Control
OrderAction puts customer information, order amounts, taxes, line item details, workflow status, order images and related data at your fingertips, 24x7.
Straight Through Processing with Seamless ERP System Integration
Transform your documents into actionable data, automatically routing invoices for approval and creating transactions in your ERP system instantly.
Increase Efficiency & Reduce Errors
Intelligent capture technology drastically reduces manual data entry, boosting efficiency while reducing errors by validating data against business records
Simplify and Streamline Approvals
InvoiceAction transforms invoices into actionable data, so you can route invoices for approval based on your business rules. Approvers can access G/L code data and submit approvals electronically in seconds.
Early-payment Discount Optimization
Shorten invoice cycle times and optimize cash flow vs. potential supplier discounts
Lower Transaction Costs
Studies show that sales process automation reduces the cost to process an invoice by 50-80 percent, with a typical ROI of less than 12 months.
Automated Document Classification
Classification of multiple document types for separation and routing
Rules based validation of data
Automated Routing and Notification
Split batches and dynamically route invoices based on conditions set in the workflow.Configurable email notifications utilizing either POP3 or LotusNotes
Accept electronic requests for quote (EDI 840), purchase orders (EDI 850) and invoices (EDI 810) and process them using the same business rules for paper- or electronic documents. Generate EDI files from approved and validated documents.