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InvoiceAction

Transform your Accounts Payable (AP) Processes with InvoiceAction

Invoice processing and cash management are vital parts of any finance operation, but all too often, these processes suffer from inefficient, error-prone manual tasks.

The penalty for these inefficiencies goes beyond labor costs and invoice cycle times. AP errors and inefficiencies translate into a lack of visibility and control over accruals and cash flow.

  • Delivers easy-to-implement invoice data capture, approval routing and ERP integration with no need for coding or customization
  • Provides header/footer and line item detail data capture for key invoice/AP information
  • Ensures data validity through rules-based and ERP/ECM/CRM data cross-referencing
  • Automates 2- or 3-way AP matching and eliminates duplicate invoice entries
  • Eliminates approval bottlenecks through automated alerts and notifications



InvoiceAction delivers greater visibility and control over AP invoice processing by automating invoice processing, data entry, approval routing and payables transaction data entry.

With InvoiceAction, you can transform your AP invoice process from a cost center to a strategic component of your finance operations to drive greater cost savings and optimal cash flow.

InvoiceAction Powered by docAlpha Explanatory Diagram

Process paper files and digital docs as part of your EDI process
docAlpha electronic data interchange (EDI) support allows organizations to accept electronic requests for quote (EDI 840), purchase orders (EDI 850) and invoices (EDI 810) and process them using the same business rules for paper- or electronic documents, or to generate EDI files from approved and validated documents. Support includes EDI 810, 840 and 850.

Automate 2- or 3-way matching
For purchase order processing, InvoiceAction supports 2- or 3-way matching, comparing order/invoice/receipt documents and data to processed matched documents and identify and alert process owners of exceptions.

Streamline payment approvals
With digital documents and actionable data, InvoiceAction can route documents for coding and approval according to your business rules. Regardless of the complexity of your approval hierarchy, InvoiceAction ensures that documents and data are routed to appropriate approvers.

Trigger Alerts to Eliminate Bottlenecks and Reduce Cycle Times
InvoiceAction notifications ensure that every stakeholder in the process has visibility to documents that require their attention so that nothing slips through the cracks. Want to take advantage or early pay discounts? InvoiceAction can alert users and reduce cycle times to secure those discounts.

Create or Modify AP Transactions in your ERP System
At the end of your approval process, InvoiceAction allows you to create payables transactions in your ERP system, while supporting a clear audit trail of all payment approvals.

Features

Features

Improved Visibility and Control

OrderAction puts customer information, order amounts, taxes, line item details, workflow status, order images and related data at your fingertips, 24x7.

Straight Through Processing with Seamless ERP System Integration

Transform your documents into actionable data, automatically routing invoices for approval and creating transactions in your ERP system instantly.

Increase Efficiency & Reduce Errors

Intelligent capture technology drastically reduces manual data entry, boosting efficiency while reducing errors by validating data against business records

Simplify and Streamline Approvals

InvoiceAction transforms invoices into actionable data, so you can route invoices for approval based on your business rules. Approvers can access G/L code data and submit approvals electronically in seconds.

Early-payment Discount Optimization

Shorten invoice cycle times and optimize cash flow vs. potential supplier discounts

Lower Transaction Costs

Studies show that sales process automation reduces the cost to process an invoice by 50-80 percent, with a typical ROI of less than 12 months.

DevelopmentTeam

InvoiceAction Specifications

Multi-Channel Capture

  • Scanned Images – TIFF, PDF, JPEG, BMP, PNG
  • Email – POP3, LotusNotes
  • Fax Servers – RightFax
  • FTP/FTP-S
  • Electronic – XML Tickets

Automated Document Classification
Classification of multiple document types for separation and routing

Advanced OCR Extraction – Independent automated extraction of

  • Structured
  • Semi-Structured
  • Unstructured data

Rules based validation of data

  • Vendor look-ups
  • Mathematical reconciliations
  • PO Matching
  • 3 way Matching
  • Early Pay Alerts
  • Customizable rules
GL Coding
GL Coding can be done locally or remotely by appropriate staff.

Automated Routing and Notification
Split batches and dynamically route invoices based on conditions set in the workflow.Configurable email notifications utilizing either POP3 or LotusNotes

Exception Handling Queues
Dynamically route batches or invoices to Exception Handling staff for quicker resolution of issues
Approval, Rejection and Escalations
Batches or invoices can be routed automatically for Approval, Rejection or Escalation if needed
Data Integration
  • Direct API level connectors to SAP B1, MS Dynamics GP and AX, ArchWeb, Acumatica, SYSPRO and QuickBooks
  • Data formatted releases to SAP, Sage MAS90/200, Infor, Epicor
  • Partner connectivity to Epicor/Prophet21, Infor/Lawson, MS Dynamics NAV, Oracle Financials/JD Edwards, Sage MAS 300/500
EDI Support

Accept electronic requests for quote (EDI 840), purchase orders (EDI 850) and invoices (EDI 810) and process them using the same business rules for paper- or electronic documents. Generate EDI files from approved and validated documents.

InvoiceAction Success Stories

mega

Achieve better visibility and control over AP processes by processing 150,000 invoices annually with Artsyl

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