ERP vs. Accounting Software:
How Your Business Can Benefit From Making the Switch

ERP vs. Accounting Software: How Your Business Can Benefit From Making the Switch

As a business owner, you may often wonder whether your company would be better off using an Enterprise Resource Planning (ERP) system or sticking with traditional accounting software. Both options have pros and cons, but how do you know which software type will substantially benefit your business?

In this guide, we'll take an in-depth look at the advantages of implementing ERP over accounting software to help you make an informed decision.

Transform your business with seamless business document integration into ERP!

Transform your business with seamless business document integration into ERP!

Enjoy increased efficiency and productivity with accurate data and streamlined workflows.

What is ERP?

Enterprise Resource Planning (ERP) is an integrated computer system that helps manage business activities. It can be used to automate and integrate key business processes such as accounting, inventory management, customer relationship management, shipping, and payment processing.

ERP software can optimize all business operations by providing timely information and delivering efficient outcomes. With access to essential data on one platform, companies can make informed decisions quickly while maximizing efficiency costs. This reduces errors throughout the organization and ensures high-quality processes that improve customer satisfaction.

Definition of ERP

The exact definition of Enterprise Resource Planning (ERP) says it’s a business management software that allows an organization to automate and streamline processes, facilitate information flow between all business functions, improve organizational efficiency, and enable faster decision-making.

By providing companies with accurate and up-to-date information in real-time, an ERP system enables users to plan essential resources such as materials, finances, or human capital more effectively.

ERP software is also essential in developing strong supply chain partnerships and helping firms gain a competitive edge in the global market.

When leveraging an ERP system correctly, businesses can increase productivity, reduce costs, optimize their operations, and make faster decisions. All these positive outcomes contribute to a higher overall return on investment for the company.

Unlock the full potential of your business with integrated document management! Benefit from real-time insights and enhanced decision-making capabilities. Experience the Artsyl difference today!
Book a demo now

Accounting-Specific Features of ERP Software

In addition to the general business management toolkit, ERP software typically includes a range of accounting features that enable businesses to manage their finances and accounting operations more effectively. Some of the key accounting features of ERP software include:

General ledger

The general ledger is the core accounting feature of ERP software, which records all financial transactions and provides a comprehensive view of the company's financial position.

Accounts payable

This ERP feature enables businesses to manage and track their payments to suppliers and vendors, including creating and managing purchase orders and invoices.

Accounts receivable

Accounts receivable

This feature enables businesses to manage and track their incoming customer payments, including creating and managing invoices and payment receipts.

Financial reporting

ERP software provides a range of financial reporting features, including balance sheets, income statements, and cash flow statements, which help businesses to analyze their financial performance and make informed decisions.

Budgeting and forecasting

Modern ERP software includes budgeting and forecasting features, which enable businesses to create and manage budgets and forecast financial performance based on historical data.

Tax management

ERP solutions help businesses to manage their tax compliance and reporting requirements by automating tax calculations, generating tax reports, and providing tax-related information.

Asset management

The accounting module in ERP software usually includes asset management features that enable businesses to track and manage their fixed assets, including depreciation calculations, asset acquisition and disposal, and asset maintenance.

As you can see, ERP software has a powerful roster of accounting features. Businesses can streamline their accounting operations, improve their financial visibility and accuracy, and reduce the risk of errors and compliance issues.

Advantages of Using ERP Software for Accounting

While many companies prefer to stick to legacy accounting software. Using ERP software for accounting offers several advantages over traditional accounting software. Here are some of the key advantages:

  • Integrated solution: ERP software provides a centralized solution for all accounting-related functions, including financial reporting, budgeting, inventory management, and supply chain management. This integrated approach ensures that all data is in sync and eliminates the need for separate accounting software for different accounting functions.
  • Greater automation: ERPs automate many repetitive accounting tasks, such as generating invoices, creating purchase orders, and managing accounts payable (AP) and accounts receivable (AR). This reduces the risk of errors and saves time, allowing accountants to focus on more value-added tasks.
  • Improved accuracy: With ERP software, all accounting data is stored in a single database, reducing the risk of data errors and inconsistencies. This ensures greater accuracy and reliability of financial information, which is critical for decision-making.
  • Better visibility and reporting: ERP and its integrated accounting tools provide real-time visibility into financial performance, enabling businesses to monitor key metrics and make informed decisions. ERP software also provides customizable financial reporting and analytics, which can be used to identify trends and opportunities for improvement.
  • Suitable for businesses of all sizes: ERP system is designed to support businesses of all sizes, from small startups to large enterprises. As businesses grow and evolve, ERP software can be easily scaled up to meet changing needs.
  • Improved regulatory compliance: ERP software includes compliance features to ensure that businesses comply with industry regulations and accounting standards. This reduces the risk of fines and legal issues and provides business owners and stakeholders peace of mind.

So while traditional accounting tools feel familiar, using ERP software for accounting can help businesses to streamline their operations, reduce costs, and improve financial accuracy and visibility. It provides an integrated, automated solution supporting businesses of all sizes and industries.

Elevate your business to the next level with document integration into ERP! Simplify your processes and reduce costs with automated data entry and faster approval cycles. Get started now!
Book a demo now

What Is Accounting Software?

Depending on your business needs, accounting software still has a place in your software stack. This family of applications is designed to help businesses manage their financial operations, such as

  • Bookkeeping
  • Invoicing
  • Accounts payable and receivable
  • Payroll
  • Financial reporting

Accounting software automates many of the manual and time-consuming tasks involved in accounting and finance, making it easier and more efficient for businesses to manage their financial operations.

Accounting software typically includes a range of features and functionalities that support different aspects of accounting, such as:

  • Creating and managing invoices
  • Processing payments
  • Reconciling accounts
  • Generating financial statements and reports
  • Tracking inventory and assets

Some bookkeeping software may also include budgeting, forecasting, and tax management features.

Accounting software can be used by businesses of all sizes and industries, from small startups to large enterprises. Different types of accounting software are available, such as basic accounting software for small businesses, mid-range accounting software for medium-sized businesses, and advanced accounting software for large enterprises.

Accounting software can be installed on a local computer or accessed online through the cloud.

Definition of Accounting Software

Accounting software, by definition, is a tool that helps automatically monitor and track financial data, simplifying complex processes and eliminating manual entry. This allows accounting professionals to quickly and accurately generate accurate financial statements and reports with just a few clicks. It also ensures accurate record keeping of customer activity, receipts, payments, cash flows, expenses, inventory, payrolls, and more. So what are the distinct features of accounting software?

Definition of Accounting Software

Features of Accounting Software

Accounting software is a computer program that helps businesses and organizations to manage their financial transactions and processes. Here are some common features of accounting software:

  • General ledger is the central repository of all financial transactions and account balances. It is the backbone of accounting software.
  • Accounts payable (AP) module allows businesses to track and manage their accounts payable, including bills and supplier payments.
  • Accounts receivable (AR) module allows businesses to track and manage their accounts receivable, including invoices and payments from customers.
  • Financial reporting functionality provides a range of financial reports, including income statements, balance sheets, cash flow statements, and more.
  • Budgeting and forecasting: Some accounting software includes budgeting and forecasting features that allow businesses to plan and project future financial outcomes.
  • Bank reconciliation module helps businesses to reconcile their bank statements with their accounting records, ensuring that all transactions are accurate and up-to-date.
  • Payroll: The best accounting software can help businesses manage payroll tasks, including calculating employee salaries, taxes, and other deductions.
  • Inventory management: Some accounting software includes inventory management features that allow businesses to track and manage their inventory levels and costs.
  • Accounting software can integrate with other software programs, such as customer relationship management (CRM) software and enterprise resource planning (ERP) software.
  • Security and data backups: Accounting tools usually include features that protect against data loss and ensure the security of financial information.

Revolutionize your accounting operations with InvoiceAction! Gain a competitive advantage with faster turnaround times and increased data accuracy in your AR department. Take the first step today!
Book a demo now

Advantages of Using Accounting Software vs. ERP

While it’s already clear that ERP has numerous advantages over standalone accounting software, traditional accounting tools have a few pros. Here are some of them.

Accounting software is generally less expensive than ERP systems, making it an ideal choice for small businesses or businesses with limited budgets.

Accounting software is designed specifically to manage financial transactions and processes, allowing businesses to focus on accounting tasks without being bogged down by additional features.

Accounting software is user-friendly and easy to learn, making it accessible for businesses without technical expertise.

As you can see, accounting software and Enterprise Resource Planning (ERP) systems are two different types of software businesses use to manage their financial processes.

Accounting software is a more cost-effective and focused solution for managing accounting tasks. At the same time, ERP software provides a comprehensive view of a business's operations and can streamline processes across multiple departments.

Main Considerations of Using ERP vs. Accounting Software

In today's increasingly competitive and fast-paced business landscape, companies must have the right tools at their disposal to support their growth and success.

Choosing between an Enterprise Resource Planning (ERP) system and accounting software

When it comes to managing your business's finances and operations, switching to an ERP system can offer numerous benefits over accounting software, including improved decision-making, enhanced collaboration, better scalability and customization, and increased compliance and security. Let’s discuss these considerations in more detail.

ERP is a Comprehensive Business Solution

One of the primary benefits of using ERP over accounting software is that ERP provides a more comprehensive solution for your business. While accounting software is focused solely on managing your company's financial records, ERP systems integrate all aspects of your operations, from production and inventory management to customer service and human resources.

This holistic approach can help streamline your business processes, improve productivity, and enhance overall efficiency, making it an ideal choice for growing businesses.

ERP Supports Better Decision-Making

A centralized system like ERP gives managers and business owners real-time visibility into all aspects of their operations. This means you can make informed decisions based on accurate data, improving your business's overall effectiveness.

Access to this level of information allows you to monitor performance across departments, identify trends, and address any potential issues before they become significant obstacles to your growth.

In contrast, accounting software limits your view to only the financial aspect of your business.

ERP Ensures Enhanced Collaboration and Communication

ERP systems can also help break down silos between departments and teams by providing a single platform for communication and collaboration. This can lead to greater transparency, ensuring everyone is working towards the same goals and objectives.

Real-time information sharing and automated workflows can facilitate collaboration and streamline processes, resulting in increased efficiencies and reduced response times.

Conversely, traditional accounting software typically does not facilitate this level of interdepartmental communication.

ERP Improves Business Intelligence and Analytics

Enterprise Resource Planning (ERP) is an invaluable tool for organizations looking to improve their business analytics. With ERP, businesses have full visibility over all aspects of their business, not just financials. This holistic view of data allows teams to create meaningful reports that identify trends in key performance metrics.

Additionally, due to the automation inherent to ERP systems, organizations experience fewer administrative mistakes while gaining new business intelligence insights faster. This can be especially important when it comes to making informed decisions in a timely fashion without having to comb through data tediously.

With the right ERP system, business analytics expand dramatically, allowing your organization to make decisions quickly and accurately with greater efficiency.

Maximize your business's potential with integrated document management and analytics! Boost efficiency and eliminate errors with automated data capture and seamless document workflows.
Book a demo now

ERP Reduces Data Redundancy and Improves Data Accuracy

Speaking of data quality, ERP software offers another advantage, as it consolidates multiple enterprise-level applications into a single system, ERP can standardize business processes and integrate information from different departments within an organization.

This streamlined approach ensures information integrity and helps eliminate data duplication and inconsistencies across systems. Additionally, powerful automation capabilities help businesses identify outdated information more quickly, reducing the risk of data inaccuracies.

By ensuring that all departments use a single source of updates, ERP eliminates redundancy and the possibility of people using outdated information. The result is improved data accuracy, leading to more precise analytics and better decision-making within organizations.

ERP Allows Scalability and Customization

ERP software solutions are designed to grow alongside your business, making them an ideal choice for companies with expansion plans or those looking to enter new markets. As your business expands, you can add new ERP modules and functionalities to accommodate new processes, departments, or locations.

Furthermore, many ERP systems offer a high degree of customization, allowing you to tailor the system to your specific business processes and requirements.

This level of flexibility is generally not available in typical accounting software packages.

ERP Improves Compliance and Security

Finally, an ERP system can help your company comply with ever-changing regulations and protect sensitive data. ERP softwares often include built-in tools for managing and tracking regulatory requirements, allowing you to ensure that your business remains compliant with relevant laws and industry standards.

Additionally, ERPs generally offer more robust security features than traditional accounting software, helping to secure your data and protect your company from potential threats.

While the transition from accounting software to ERP may require an investment in time and resources, the long-term advantages can help your business thrive and stay ahead in the competition.

ERPs Improve Regulatory Compliance and Reporting

In highly regulated industries, businesses look for all possible ways to simplify and automate the regulatory compliance and reporting process. From a single platform, ERP provides organizations access to detailed records of operational data when needed, drastically reducing the time needed for processing paperwork and thereby cutting costs.

An ERP system also can provide real-time reminders on upcoming deadlines so that regulations are never missed or redundant reports submitted. With this information gathered in one place, executives have better visibility into business operations and compliance performance across their organizations and take quick action when necessary to stay compliant.

Transform the way your business works with document integration into ERP via docAlpha! Streamline your processes and optimize your operations with real-time data insights and enhanced reporting capabilities.
Start today!
Book a demo now

Factors to Consider When Choosing Between ERP and Accounting Software

Choosing between an Enterprise Resource Planning (ERP) system and accounting software can be a complex decision that depends on various factors. Here are some key factors to consider when deciding which type of software to use:

Business size and complexity: ERP systems are more suitable for larger businesses with complex operations, while accounting software may be sufficient for smaller businesses with simpler needs.

Budget: ERP software solutions are generally more expensive than accounting software, so it's important to consider your budget when deciding.

Industry-specific needs: Some industries may require specialized functionality only available in ERP systems, such as supply chain management for manufacturing businesses. Spending money on siloed, standalone systems isn’t a great idea.

Scalability: Consider whether the software (ERP vs. accounting) can grow with your business and accommodate increased user and data needs.

Integration with existing systems: If you already use other software systems, consider whether the ERP or accounting software can integrate with those systems to provide a more seamless workflow.

User-friendliness: ERP systems can be more complex to set up and use than accounting software, so it's important to consider the technical expertise of your team and whether the software is user-friendly.

Customization: Consider whether the software can be customized to meet your specific business needs, including adding or removing features and customizing reports.

Support and training: Consider the level of support and training offered with the software to ensure that your team can effectively use the software and troubleshoot issues. ERP systems are notoriously difficult to learn, but the built-in automation makes this time well-spent.

Ultimately, choosing an ERP system or accounting software depends on your business's unique needs and priorities. It's important to carefully evaluate each option and consider how it will impact your business in the long term.

Tips for Choosing Between ERP and Accounting Software

Evaluating different ERP and accounting software options can be daunting, but with a little planning and research, you can make an informed decision that meets your business's needs. Here are some tips for evaluating different options:

Define Your Requirements

Define Your Requirements

Start by defining your business's requirements, including your needed features and functionality. Consider what tasks you need the software to perform, such as accounting, inventory management, supply chain management, and more.

Understand the Features you Need

ERP and accounting software have accounting features, so it's important to understand what you need. If you only need basic accounting features like bookkeeping, invoicing, and financial reporting, then a standalone accounting software might be a better fit for your needs.

However, an ERP system might be a better fit if you require more advanced features like supply chain management, inventory management, and human resources management.

Understand the Features you Need

Conduct Your Research

Conduct Your Research

Research different ERPs and accounting software options to identify those that meet your requirements. Check online reviews, ask for recommendations from industry peers, and attend software demos.

Consider Scalability

If your business is likely to grow in the future, then you'll choose a system that can scale with your business. ERP systems are typically more scalable than accounting software since they offer more features and handle complex business processes.

Consider Scalability

Evaluate User-Friendliness

Evaluate User-Friendliness

Consider how user-friendly the software is and whether your team can effectively use it. Look for intuitive and easy-to-learn software with a clear user interface and comprehensive training and support resources.

Look for Customization Options

Consider whether the software can be customized to meet your unique business needs. Look for software that allows you to add or remove features, customize reports, and tailor the software to your unique business needs.

Look for Customization Options

Consider Integration Capabilities

Consider Integration Capabilities

Consider whether the software can integrate with your existing systems, such as your customer relationship management (CRM) software or e-commerce platform. Look for software that offers easy integration capabilities to streamline workflows and reduce manual data entry.

Evaluate the Cost

Both ERP and accounting software come with different pricing models. Some software vendors offer a one-time license fee, while others charge a monthly or annual subscription fee. It's important to evaluate the total cost of ownership, which includes the upfront cost of the software, ongoing maintenance and support fees, and any additional costs for add-on features.

Evaluate the Cost

Consider Support and Training

Consider Support and Training

Finally, it's important to consider the level of support and training available with the software of your choice. ERP systems can be more complex than accounting software. You'll want to ensure you have access to adequate support and training to use the system effectively.

Final Thoughts

Ultimately, the decision between ERP and accounting software will depend on your unique business needs and available budget. Considering the factors above, you can make a more informed decision about which option best fits your business.

Experience the power of seamless document integration with ERP using docAlpha by Artsyl! Save time and increase productivity with automated workflows and real-time data synchronization. See the benefits for yourself!
Book a demo now

Looking for
Document Capture demo?
Request Demo