To understand why a Robotic Process Automation (RPA) software like the one pioneered by Blue Prism requires to be integrated with an intelligent document processing solution, we firstly need to understand what RPA is.
RPA is a software or a ‘robot’ that is programmed to mimic and perform human actions to implement tasks. A simple example would be a robot that auto-corrects spelling in a word processor. The ‘bots’ are equipped with built-in knowledge about the said language and the workflow logic to perform the correction, much like a human would. Robotic process automation bots are essentially programmed to do work, and part of that work involves interacting with systems and business applications. A bot knows what to do and how to get a particular work done.
However, much of the work in a typical business involves dealing with data and documents. An example would be the task of order fulfillment, which may be automated using robotic process automation technology. Individual jobs in the order fulfillment work may include heavily document-dependent tasks like sales order processing. Sales orders are typically unstructured or semi-structured documents that are traditionally processed manually. The job involves data entry, data validation, and verification of a sales order form, which is time-consuming and laborious.
Verified data from a sales order form is required by an RPA bot in order to implement the next steps in the order fulfillment chain. This process of making data readily available for the next steps in an RPA workflow can be accelerated with the help of an intelligent document processing solution.
Artsyl’s Intelligent Process Automation (IPA) platform docAlpha performs automatic data entry and document processing. The platform’s advanced document processing capabilities like capturing structured and unstructured documents, and extracting data from them; classifying the documents according to type; and performing data validation including database lookups and arithmetic checks; all help make data readily available in the robotic process automation workflows when it is needed during task implementation.
“...users can call Artsyl’s IPA capabilities at any point in the Blue Prism workflows to perform automatic data extraction, classification, and validation. By giving users the leverage to quickly validate and verify data during task implementation by Blue Prism bots, Artsyl lowers the inefficiencies and costs associated with manual document processing work — making it possible for users to implement a diverse range of RPA projects that involve unstructured or semi-structured document processing…”
The capture technology employed by Artsyl’s IPA primarily involves machine learning, along with multiple OCR engines. Documents may come in different formats and types from diverse sources. For instance, in invoice processing, invoices may come from different vendors having different formats or templates. Artsyl’s platform solution has built-in knowledge for processing the most common document types — the solution can be configured to accommodate all invoice types from vendors who do business with a company regularly.
Artsyl has a vast repository of built-in capture and process automation logic for the most common transaction documents. In instances where the Artsyl IPA bot encounters a new type of document, for which it has no built-in logic, like say, when dealing with a new vendor, self-learning comes into play. The intelligent process automation bots have the capability to self-learn new document types based on previous keystroke actions performed by a user. The bots retrieve this learning when faced with processing a similarly formatted invoice or document, thus lowering the need for human intervention with every new document.
“...Lack of a good mechanism to quickly process documents and make data readily available for use in RPA workflows is one of the primary impediments to implementing a successful RPA strategy. Artsyl’s intelligent process automation platform resolves this by providing actionable data right during RPA implementation…”
By integrating Artsyl’s intelligent process automation platform for automated data entry and document processing with a robotic process automation platform like the one by Blue Prism, users can extend the scope for performing robotic process automation on document-dependent processes.
The Artsyl-Blue Prism integration extends the scope for designing RPA projects to any number of unstructured and semi-structured document-based processes. With the integration, users can call Artsyl’s intelligent automation capabilities at any point in the Blue Prism workflows to perform automatic data extraction, classification, and validation. By giving users the leverage to quickly validate and verify data during task implementation by Blue Prism bots, Artsyl lowers the inefficiencies and costs associated with manual document processing work and also makes it possible for users to implement a diverse range of robotic process automation projects that involve unstructured or semi-structured document processing.
Lack of a good mechanism to quickly process documents and make data readily available for use in robotic process automation workflows is one of the primary impediments to implementing a successful robotic process automation strategy. Artsyl’s intelligent process automation platform resolves this by providing actionable data right during RPA implementation — users can simply pull up Artsyl’s data extraction and validation screens in the Blue Prism workflows to check for data correctness and proceed to execute their RPA projects.
Artsyl’s platform solutions, built on top of its intelligent process automation platform docAlpha, offer intelligent document processing for a range of document-based processes including invoice processing, sales order processing, medical claims processing, and mailroom operations.
Integrating these solutions with Blue Prism expands the range of robotic process automation projects that can be implemented. The advantages, as explained are immediate and long-term: