4 Effective Visitor Management Strategies for Improved Security

Access Control Systems

Not every person who comes to your business should have access everywhere, and this goes for your employees, too. There should be restricted areas, even restricted access to the building, full stop, to deter people from simply walking in.

You need to segment access by visit type - VPs, contractors, clients, walk-in, etc. An access control system can do this for you. By using tools like visitor badges, biometric ID, and more, you allow people to move to parts of the building they'll be allowed to access without worrying about security risks or disruptions to what you do.

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Real Time Tracking

You need to know who is on site. Real-time tracking tools - even simple sign-in and out sheets mean you can be aware of who is in the building and where. In the event of emergencies or evacuation, you can get a more accurate headcount. And in terms of limiting access or ensuring every visit is dealt with accordingly, real-time tracking allows you to see what is going on and when, so you can identify issues or assign employees to assist with visitors as needed.

Contactless Technology

Let's say you are a gym, healthcare provider, or you have different contractors in and out to support operations. Using contactless technology to assist with self-service check-in and out can allow you to set up automatic processes that offer increased security and safety across the board.

This can be done via tools like mobile apps, QR codes, or self-service kiosks, so that all employees and visitors can sign in and out with ease or automatically check in when they arrive, and you can track who is where and when. In reality, it means a better understanding of who is in your building, fewer unauthorised people accessing the business, shorter lines, and more positive customer experiences.

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Automatic Notifications

Automatic notifications are notifications that are sent to people who need to be alerted to arrivals. Instead of people waiting around the lobby or taking matters into their own hands and entering the building to get to where they need to be, automatic notifications send alerts, making visitors feel welcomed and ensuring those who need to gain access can do so with ease and no surprises.

And if they're not expected or booked in to visit, real-time alerts mean you get to implement protocols to deal with the situation as appropriate via sending security, a member of staff, so you can resolve the issue quickly.