Security, Document Processing and Technology: What You Need to Do

Try DNS Filtering

When your company has a lot of sensitive documents within its files, it is vital that you and your employees do not compromise these documents simply by visiting the wrong websites. Sometimes, a click of a button can lead to malware and viruses getting onto your computer or can lead to sensitive information being given over inadvertently to cyber-criminals. However, by using DNS filtering, your team will not be able to access unauthorized websites. This means that they can browse the internet safely even if they are mostly unaware of the many major threats that may present themselves. As a business owner, you should research DNS filtering to find out whether it is the best solution for your company.

Encrypt Your Files

Even if your files are left exposed and vulnerable to cybercriminals, they will not be able to reap any data from them if these files are encrypted. Instead, this will mean that the files are inaccessible and all the information looks jumbled to those with unauthorized access. You will need a password to access the locked files. It is relatively easy to encrypt any data stored on your computer, and many operating systems simply have a button for this if you right-click the document in question. You do not even have to panic if you are storing documents on third-party platforms, such as the Cloud, as these systems automatically encrypt any data on them.

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Use Multi-Factor Authentication

Multi-factor authentication can make the gadgets that you access your documents from more secure and can prevent criminals from getting past your security measures even if they know your password. This authentication might require you to supply a code that has been sent to an additional device, or to use fingerprint, voice, or facial recognition. With many businesses being impacted by cybercrime each year, this can reduce the number you will notice within your business.

Be Wary of the Software You Download

Many business owners download software to help them manage their documents. These include document management systems. However, rather than downloading the first document management software that you discover, which could be illegitimate or unsafe, you should look around for an option that has been praised for its reliability and that is trusted by many other businesses. You should also research the measures that this individual software application uses to keep its users and their information safe. The information that you are looking for might be contained within a privacy policy. This will allow you to use this software without any concerns and will ensure that this software does not let you down while you are using it.

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