Streamlining Inventory Management
with SharePoint

Using the SharePoint platform, you can reduce the manual workload while enabling quick decision-making through real-time access to inventory data. So, leverage SharePoint to its fullest potential and streamline your inventory management processes.

Streamlining Inventory Management with SharePoint

Inventory management can be a tedious and time-consuming task. But it is also an essential aspect of a company’s operations. When it comes to managing inventory, many companies rely on manual processes or dated software. However, with the advent of modern tools like SharePoint, inventory management has never been easier.

SharePoint provides a robust set of features that can help companies streamline their inventory management operations. This blog post will explore how SharePoint can improve your inventory management process.

Top SharePoint Features for Inventory Management

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Top SharePoint Features for Inventory Management

Inventory management is a crucial aspect of any business with products, regardless of its size. From tracking stock levels to analyzing sales trends, efficient inventory management can lead to better operational efficiencies, improved customer satisfaction, and increased revenue. However, managing inventory can be time-consuming and complex without the right tools.

Fortunately, SharePoint offers a variety of features that can streamline your inventory management processes while providing you with real-time insights into your inventory data. Let’s explore some of the top SharePoint features for effective inventory management.

Centralized inventory management

SharePoint also provides a centralized location for inventory management. By storing all inventory-related information in a centralized location, companies can ensure that all teams are on the same page. SharePoint allows companies to create SharePoint libraries where employees can access and edit documents simultaneously. Not only does this provide accuracy, but it also reduces the risk of error.

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Document libraries for inventory tracking

SharePoint’s document library feature is an excellent tool for keeping track of inventory in your company. You can use the document library to store product information such as descriptions, images, SKUs, pricing, and other relevant details in an organized manner.

It also enables users to add version history for product updates, ensuring that any changes made can be traced back to the right person. The document library feature makes sharing relevant information among your team members easy while having one central location for easy access.

Customized lists for tracking stock levels

SharePoint lists are beneficial in managing inventory levels. With SharePoint lists, you can customize columns and fields to fit your company’s unique requirements. You can track every item’s current status and location, as well as its reorder level, supplier information, and transaction history.

SharePoint lists functionality is an easy way to track all inventory movements, such as new purchases, incoming shipments, and returns. Lists are also useful for creating alerts that automatically notify specific team members when stock levels reach a certain threshold or out-of-stock items.

Reports and analytics for sales trend analysis

SharePoint supports integration with Excel, enabling businesses to produce insightful reports. It will let you analyze inventory management metrics by integrating and displaying inventory data. You can quickly analyze sales trends, the age of inventory, stock turnover rates, and other key performance indicators. SharePoint’s embedded analytics help you make informed inventory management decisions quickly and efficiently.

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Automated processes for managing and distributing inventory

One of the most significant benefits of SharePoint is that it provides automation workflows that can minimize manual work. Companies can create workflows within SharePoint to automate inventory updates within a few clicks.

For example, a company can set up a workflow to automatically update inventory when a product is sold. This can eliminate the need for manual updates, reducing the chances of errors and ensuring that inventory levels are up-to-date.

Automated workflows are essential in streamlining inventory transactions and reducing manual handling of stock management tasks. SharePoint’s automated processes feature enables automatic notifications, alerts, and approvals when specific events occur, such as item reordering or in-stock alerts.

You can use automated workflows to track the shipment status of items and automate the fulfilment process, making inventory management smoother and reducing potential errors.

SharePoint for inventory tracking

SharePoint also provides a robust set of tools that can be utilized for inventory tracking. Organizations can use SharePoint to track inventory levels, generate reports regularly, and monitor inventory usage over time. SharePoint also allows companies to create alerts when inventory levels reach a specific threshold, ensuring supply chain teams are alerted before running out of stock.

Mobile-friendly for remote access

SharePoint provides mobile access to help teams manage inventory anytime, from anywhere, using their mobile devices. This way, SharePoint’s mobile application can help employees work efficiently even when out of the office.

Using the SharePoint platform, they can access inventory management data from mobile devices such as smartphones or tablets anywhere, anytime. This feature allows employees to update inventory data, receive notifications, and execute task workflows while on the go, ensuring that your inventory is managed timely and with less interruption.

SharePoint mobile applications are available on IOS, Android, and Windows devices. By providing mobile access to inventory management tools, companies can ensure that employees can access essential information on the go.

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As you can see, using SharePoint for efficient inventory management has numerous benefits. With SharePoint’s advanced features, such as document libraries, customizable lists, reports, analytics, automation processes, and mobile support, managing your inventory can be smooth and highly efficient.

Integrating SharePoint with ERPs and Other Systems

SharePoint can integrate with ERP (Enterprise Resource Planning) systems. Integration between SharePoint and ERP systems allows for seamless data exchange and synchronization, streamlining business processes.

SharePoint can serve as a collaboration and document management platform while the ERP system handles core business functions like finance, inventory management, and human resources.

Integration can be achieved through various methods, including web services, APIs (Application Programming Interfaces), custom connectors, or middleware solutions. The specific integration approach depends on the ERP system and SharePoint version being used.

Integrating SharePoint with other business systems offers several benefits:

  • Data Synchronization: Integration ensures that data remains consistent and up to date across both systems. Changes in one system automatically reflect in the other, eliminating the need for manual data entry and reducing the risk of errors or discrepancies.
  • Streamlined Processes: SharePoint can provide a collaborative platform for employees to access ERP data, view reports, collaborate on documents, and initiate workflows. This integration streamlines business processes and improves productivity.
  • Enhanced Reporting and Analytics: By combining SharePoint’s reporting and analytics capabilities with ERP data, organizations can generate comprehensive reports, dashboards, and visualizations that provide insights into various aspects of the business. This can help in making informed decisions and identifying areas for improvement.
  • Document Management: SharePoint’s document management features can be leveraged to store and manage ERP-related documents such as invoices, purchase orders, or customer contracts. This centralizes document storage, improves document searchability, and facilitates collaboration.
  • Improved Communication: SharePoint’s integration with ERP systems facilitates communication and data sharing across departments and teams. Employees can access relevant ERP data within SharePoint, fostering better collaboration and enabling cross-functional workflows.

The complexity of the integration process between SharePoint and other systems can vary depending on factors such as the systems involved, the desired functionality, and the available integration options.

Some integrations may require custom development, while others can be achieved using out-of-the-box connectors or APIs. Complex integrations may involve mapping data fields, configuring authentication methods, handling data transformation, or implementing middleware solutions.

Engaging experienced developers or consultants with expertise in SharePoint and the target system is recommended to ensure a successful integration.

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Final Thoughts: Using SharePoint for Inventory Management

SharePoint is a powerful platform that can streamline inventory management. By using its various features, companies can automate inventory updates, track inventory levels, centralize inventory management, and provide mobile access to inventory tools. By automating inventory updates and tracking, companies can reduce the amount of manual work required and ensure that inventory levels are frequently updated, thereby avoiding stockouts.

In short, if your company wants to streamline inventory management, utilizing SharePoint can save time, money, and resources. So, what are you waiting for? Start exploring SharePoint today!


Can SharePoint be used for inventory management?

Yes, SharePoint can be used for inventory management. SharePoint is a versatile platform offering various features and functionalities to be leveraged to create custom inventory management systems.

Can SharePoint handle large inventory databases?

Yes, SharePoint can handle large inventory databases. It can store a substantial amount of data, and its performance can be optimized based on factors such as hardware resources, database structure, and indexing.

However, for very large and complex inventory databases, it may be necessary to implement additional optimization techniques or consider using specialized inventory management systems specifically designed for handling large-scale inventories.

Can SharePoint track stock levels and send alerts for low inventory?

Yes, SharePoint can track stock levels and send alerts for low inventory. You can set up workflows or custom scripts in SharePoint to automatically monitor inventory levels and trigger alerts when they fall below a certain threshold. These alerts can be sent via email or notifications within the SharePoint platform.

Can SharePoint handle barcode scanning for inventory management?

Yes, SharePoint can handle barcode scanning for inventory management. There are different ways to implement barcode scanning in SharePoint. You can use third-party barcode scanning apps or custom-developed solutions that integrate with SharePoint. These solutions allow you to scan barcodes to quickly update inventory records, perform stock checks, or track item movements.

Is SharePoint suitable for real-time inventory tracking?

SharePoint can support real-time inventory tracking to some extent. However, the real-time capabilities of SharePoint depend on factors such as the underlying infrastructure, network speed, and the complexity of the inventory tracking processes implemented within SharePoint. Real-time inventory tracking may require additional custom development or integration with external systems to ensure timely and accurate updates.

Is SharePoint suitable for real-time inventory tracking?

Can SharePoint generate reports and analytics for inventory management?

Yes, SharePoint can generate reports and analytics for inventory management. You can leverage SharePoint’s built-in reporting capabilities, such as creating custom views and using filters, to generate inventory-related reports based on specific criteria. Additionally, SharePoint can integrate with Microsoft Power BI or other reporting tools to create more advanced visualizations and analytics based on inventory data.

Can SharePoint be accessed remotely for inventory management?

A: Yes, SharePoint can be accessed remotely for inventory management. SharePoint supports remote access through its web-based interface, allowing users to access and manage inventory data from anywhere with an internet connection. SharePoint also offers mobile apps for iOS and Android, providing additional flexibility for remote inventory management tasks.

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