Data is at the heart of many business processes. For Sage accounting and ERP software users, initiation of operations in Sage usually begins with some kind of data entry work. Sage i a formidable application that helps companies consolidate their main business processes. Important business functions like accounting, payroll, human resources, inventory management, customer relationship management, etc. can be all managed very efficiently through the Sage platform. But there is one commonality between all these functions — data! Data is at the core of all these operations. This means that for the optimal management of business functions, it is very important data must be right. Timely access to accurate data in Sage is essential for the sound implementation of processes and business functions in Sage.
Typically, this data that is needed to implement processes in Sage is sourced and processed manually. Take, for instance, accounting operations in your Sage ERP. The data that is needed to implement functions like accounts payable and invoicing processing come from source documents like vendor invoices, credit memos, receipts, bank statements, purchase orders, etc. on any given day, an invoice is received by your company via email or fax, or other channel. This document is accessed, processed and validated for authenticity, and then sent to a verification manager for approval. Post approval, payments against the invoice are made to the vendor. Processing an invoice itself is laborious and time-consuming. Typical tasks include data entry work, where all the relevant invoice details are entered into your company’s spreadsheet, and then checked for validity. Validation checks may include several parameters, depending on your company’s business rules and requirements, and may include such measures as invoice and purchase order match, vendor lookups, arithmetic checks, and even checks for early payment discounts or other perks that your company can avail.
Manual Document Processes Are Inefficient
These manually-driven steps can lead to numerous errors and inconsistencies. A wrong data entry or misfiled invoice can lead to invoice processing delays. Also, data validation may involve getting in touch with different personnel across your organization to confirm the authenticity of the document, which could be hugely time-consuming. More importantly, amidst all the tedium of document processing work, your business could end up delaying payments to vendors. This can impact your accounts payable, cash flows, and vendor relationships.
A better way to handle document processing work needed to make data available in Sage would be by automating it. Intelligent process automation software can be employed to automate document processing work in accounts payable, insurance, sales, and many other domains. Typical document processing tasks like order processing, claims processing, mailroom operations, etc,. Can all be automated using this technology. The ‘intelligence’ in an intelligent process automation platform enables processing of complex unstructured and semi-structured documents, typically generated during any kind of business transaction. An intelligent automation bot automatically captures, extracts, validates , and verifies data from different types of documents with diverse formats and structures. This feature makes it very convenient for Sage ERP users who would otherwise have done all the typical document processing steps manually. Post verification of a document, the intelligent automation platform makes use of built-in logic to automatically transport the verified details to the Sage platform. Users are guaranteed accurate and timely access to data in Sage using this technology.
The Artsyl intelligent process automation platform is an advanced AI-enabled software that assists with automatic data capture and document processing work. By integrating Artsyl’s IPA platform with Sage ERP, users can availa an end-to-end intelligent document processing platform that automates the entire document handling process from capture to final data entry in Sage. The Artsyl-Sage integration eliminates the common data capture and document processing challenges for companies, and gives them the leverage they need to maximize usage and efficiency of processes in Sage.
Intelligent data capture is an integral function within Arstyl’s intelligent process automation technology. The capture function is enabled with the help of cognitive technologies like AI and machine learning. In fact, machine learning is the primary technology that is used by Artsyl to extract data from structured and unstructured documents. The software’s cognitive capabilities greatly reduce the need for manual intervention at any point during document processing. That means fewer document processing errors and delays, which are otherwise typical of manual effort.
By simplifying the complex in document processing, Artsyl enables Sage users to accelerate the pace and efficiency with which they accomplish tasks in Sage.
