Good decision-makers depend on accurate data and reporting tools. For companies dealing with manual, document-based processes, the path to an agile, data-driven process and business transformation is distant and complicated. In order to succeed in a fast-paced marketplace and reach the customer first, companies need to have a grip on their document-based processes, which will ensure immediate data availability, agile processes, and greater connectivity.
Every single day we, as a connected, mobile workforce create vast amounts of data. In fact, a recent Cisco report indicates that by 2020, data center storage installed capacity will grow to 1.8 ZB, up from 382 EB in 2015 - nearly a 5-fold growth.
While ERP systems like Acumatica Cloud ERP and NetSuite have been designed to manage structured data, the growth that’s making big data even bigger is largely driven by unstructured data. That’s the information captured in things like transaction documents, emails, images and videos.
For most companies, valuable data is trapped within all of this unstructured content in a way that requires it to be sorted, filed and extracted and entered into by manually typing it into an ERP integration or ECM system.
This creates a major operational bottleneck that limits a company’s ability to make informed decisions quickly. As a result, the visions that companies are beginning to embrace around business intelligence, process automation and digital transformation are hamstrung by a lack of timely, reliable data.
Today, technology to solve the common challenges of manual business processes are readily available and affordable.
Today’s digital transformation technologies incorporate intelligent data extraction capabilities to handle a wide range of unstructured data trapped in scanned paper and digital documents and correspondence.
These intelligent process automation technologies allow a company to:
Properly handle paper and digital documents from multiple channels and formats quickly and efficiently
Artsyl focuses on solving the most painful, manual steps in common document-based business processes: document handling and routing, transaction data entry and validation, and reporting and process monitoring.
By relying on Artsyl’s intelligent process automation solutions for extracting data from scanned paper documents and electronic files, customers achieve more timely access to data and can automatically eliminate duplicate documents/data.
With timely access to reliable data, companies can achieve better visibility over financial KPIs like general ledger accruals and cash flow. They can optimize days sales outstanding, achieve better analysis and insights about customer purchase behavior, and ensure positive business transformation..
Artsyl’s docAlpha digital transformation platform provides intelligent capture, data validation, workflow automation, and ERP integration systems and ECMs to fully automate data/document-dependent processes.
While docAlpha is designed to handle any type of document in support of any business process, Artsyl offers process-specific intelligence to simplify and streamline common mission critical processes like AP invoice processing and customer sales order processing.
InvoiceAction is an accounts payable automation solution that minimizes the costs, complexities, and time required to handle accounts payable operations and vendor invoice processing.
OrderAction is an order processing software that automates and streamlines sales order processing — delivering more complete, timely buyer behavior data while reducing order cycle times and days sales outstanding.
ClaimAction is a medical claims processing software that streamlines and simplifies the process healthcare providers rely on to submit and track insurance claims.
“...we totally add more volume now and it’s a lot more organized. We used to have stacks of paper on the table; they are just gone now. We’ve cut down on AP document processing times from 10 to 4 minutes!”
Client: Barnwell House of Tires, Inc.
Industry: Services — Truck & Tires
"It has been 3 years since Cobalt first started using InvoiceAction, based on Artsyl’s Intelligent Process Automation platform, and they were definitely able to see natural streamlining of operations in their AP department."
Client: Cobalt Boats
Industry: Boat Building
Now, using the Artsyl docAlpha solution, bills get scanned and the system captures information from the document,” Bepko said.
Client: Workers’ Compensation Trust
Industry: Insurance
I could archive a million files if I needed to,” Simon says, “And I would have confidence in my ability to manage and retrieve them using docAlpha and our digital system.
Client: Medical Research Initiatives
Industry: Healthcare
Our focus for phase one is to tackle sales orders and cut down on data entry time,” Galystan said, “With 30 to 50 lines items per order, it can take 15 to 20 minutes to handle one of them manually.
Client: Toughbuilt
Industry: Design and Manufacturing
(Tools and accessories)
Historically, we had a lot of paper-based forms,” Ching said, “Leveraging InvoiceAction to digitize documents, manage workflows and provide mobile access for coding and approval, we have more timely access to business date and better process control.
Client: ANCA Group
Industry: Manufacturing
(CNC machine drilling equipment)
“Prior to automating the process, we struggled to scale our operations,” Kisser said, “So it got a bit crazy at times.” “Double data entry and document sorting and handling seriously slowed down our processes,” Kisser said.
Client: Glacier Media, Inc
Industry: Professional Services (Media)
We have a lot of invoices we need to process immediately to capture discounts for Net 10 payment,” Paine said, “Being able to sort and prioritize invoices by discounts and due dates is a big benefit for us.
Client: Avanti Restaurant Group, Inc
Industry: Design and Construction (restaurants)
Getting documents into DocLink was a real time sink,” Meyer said, “As monthly invoice grew from 1,100 two years ago to 1,500, it was hard to keep up and we were stretching too many people too thin.
Client: AJR Group, Inc
Industry: Manufacturing (filtration systems, custom foam products and medical devices)
It could get tedious really quickly when you have to do double data entry to get transactions approved and then entered in Dynamics GP, McAlister said.
Client: Power Mechanical, Inc
Industry: Petroleum/Energy
Prior to digitizing and automating our accounts payable process, our AP team literally printed out digital invoices and entered information manual in our NAV ERP system,” Stackhouse said.
Client: Government Scientific Source
Industry: Government scientific/laboratory equipment supplier
We process 25,000 invoices each year, and the number continues to grow,” Kraje said, “With DocLink and docAlpha, we can address our current and future invoice velocity and grow our business without increasing staff.
Client: OrthoVirginia
Industry: Orthopaedic Healthcare
Intelligent capture of delivery notes and proof of delivery receipts. Integration with MaxxVault Document Management System
Client: Parmalat Canada Inc.
Industry: Food Processing
By automating its admissions process with docAlpha, “APP” stays ahead of the competition
Client: Appalachian State University Sarah-Davis Cagle Associate Director of Admissions – Operations
Industry: Higher Education
Achieve better visibility and control over AP processes. Automate and streamline AP invoice capture, AP data entry, routing, approval and ERP transaction creation. Integration with Microsoft Dynamics AX.
Client: Leatherman Tool Group, Inc.
Industry: Manufacturing (multi-purpose tools)
Vendor invoice automation for 90,000 inbound invoices. Integration with SAP/R3
Client: NRCan (Natural Resources Canada)
Industry: Government (Federal)
Donor check processing for 2,000 checks/month. Scalability to support donation processing for up to 150 affiliates. Automate data entry for Salesforce CRM and Financial Edge accounting system
Client: Youth for Christ
Industry: Nonprofit
The docAlpha digital transformation platform, integrated with QAD and DocLib, was the key component to Laird’s financial shared services center model
Client: Laird
Industry: Electronics manufacturing
docAlpha accelerates digitizing documents and automating workflows for Tiger Electric’s KwikTag document management system
Client: Tiger Electric
Industry: Commercial, industrial and residential electrical contractor services
Implementing More Cost-Effective AP Processes and Gaining Control Over Procurement Elevates the Role and Impact of AP Staff Members
Client: Ohio Shared Information Services
Industry: Nonprofit/Healthcare Technology Services
Implementing More Cost-Effective AP Processes and Gaining Control Over Procurement Elevates the Role and Impact of AP Staff Members
Client: Paragon Films
Industry: Manufacturing (plastics)
By automating its payables process, DRM Waste Management scales operations seamlessly
Client: DRM Waste Management Ben Fetter, Verifier, Billing
Industry: Waste Management
By automating its payables process for utilities, UGDSB gains greater visibility and control over utility usage to lower costs, boost efficiency
Client: Upper Grand District School Board City of Guelph, County of Wellington and County of Dufferin, Ontario, Canada
Industry: Education
The docAlpha digital transformation platform delivers 24/7 digital access to AP documents and data for approvals and audit trails
Client: Cooperative Elevator, Inc.
Industry: Agricultural Cooperative
Optimize AP Invoice cycle times, Support for digital invoice review/approval, Deliver instant access to AP invoices, related data and audit trails
Client: Tower Products, Inc. Parent company for Markertech.com.
Industry: Audio/Video Equipment
Achieve better visibility and control over AP processes. Automate and streamline AP invoice capture, AP data entry, routing, approval and ERP transaction creation. Integration with Microsoft Dynamics AX.
Client: Mega Group, Inc
Industry: Retail services for home goods retailers
Achieve better visibility and control over AP processes. Automate and streamline AP invoice capture, AP data entry, routing, approval and ERP transaction creation. Integration with Microsoft Dynamics GP.
Client: CPower Energy Management
Industry: Energy management
Automate and streamline document handling and data entry/indexing for packing slips stored in their DocuWare ECM system. Ensure reliable, timely access to scanned customer packing slips from within their DocuWare ECM system.
Client: Herrick Industrial Supply
Industry: Industrial Manufacturing Equipment Supplier
Achieve better visibility and control over AP processes. Automate and streamline AP invoice capture, AP data entry, routing, approval and ERP transaction creation. Integration with Sage ERP. Integration with DocLink ECM.
Client: Small Mining Development Development, LLC
Industry: Mining
ImageLink document management system customer Kansas Paving successfully implemented docAlpha from Artsyl Technologies to put their AP invoice process on the fast track.
Client: Kansas Paving
Accelerate processing for sales orders-especially complex, multi-line orders for staff optimization. Automate order entry data stream with existing SAP ERP system. Validate sales order data and create SAP transactions.
Client: Caleffi North America, Inc.
Industry: Manufacturing (Heating, Cooling, Plumbing and Process Works Applications)
Automate and streamline AP invoice capture, AP data entry, routing, approval and ERP transaction. Integration with Laserfiche Document Management System
Client: Canac, Inc.
Industry: Retail (hardware/household goods)
Intelligent capture of hand-written text. Scoring, validation and posting for marksmanship scores.
Client: Civilian Marksmanship Program (CMP)
Industry: Firearms Training, Safety and Competitions (Not for Profit)
Automate and streamline AP invoice capture, AP data entry, routing, approval and transaction creation in Dynamics GP. Integration with PaperSave Document Management System
Client: Albrecht, Inc.
Industry: Real Estate / Property Management
Ability to process: UB04 andNUCC forms; processing eight million medical claim pages per month, Identification rate for UB04s grew from zero to 85-90 percent
Client: FutureVision Technologies
Industry: Healthcare
It reduced our keying needs by 50 percent for that second eying,” according to Bobby Snyder, assistant vice president of MDI’s claims department.
Client: Medical Development International (MDI)
Industry: Healthcare
By digitizing and automatically extracting data from bills of lading and material test reports, Hirschfeld boosts efficiency, compliance and quality
Client: Hirschfeld Industries
Industry: Manufacturing (steel fabrication)
“We're not really touching much paper anymore,” Collins said. “We work the batches out of docAlpha, and then it goes to WebDocs, and then it goes through a match process.”
Client: Precoat Metals
Industry: Manufacturing (metal coating)
“...we totally add more volume now and it’s a lot more organized. We used to have stacks of paper on the table; they are just gone now. We’ve cut down on AP document processing times from 10 to 4 minutes!”
Client: Barnwell House of Tires, Inc.
Industry: Services — Truck & Tires
"It has been 3 years since Cobalt first started using InvoiceAction, based on Artsyl’s Intelligent Process Automation platform, and they were definitely able to see natural streamlining of operations in their AP department."
Client: Cobalt Boats
Industry: Boat Building
Now, using the Artsyl docAlpha solution, bills get scanned and the system captures information from the document,” Bepko said.
Client: Workers’ Compensation Trust
Industry: Insurance
I could archive a million files if I needed to,” Simon says, “And I would have confidence in my ability to manage and retrieve them using docAlpha and our digital system.
Client: Medical Research Initiatives
Industry: Healthcare
Our focus for phase one is to tackle sales orders and cut down on data entry time,” Galystan said, “With 30 to 50 lines items per order, it can take 15 to 20 minutes to handle one of them manually.
Client: Toughbuilt
Industry: Design and Manufacturing
(Tools and accessories)
Historically, we had a lot of paper-based forms,” Ching said, “Leveraging InvoiceAction to digitize documents, manage workflows and provide mobile access for coding and approval, we have more timely access to business date and better process control.
Client: ANCA Group
Industry: Manufacturing
(CNC machine drilling equipment)
“Prior to automating the process, we struggled to scale our operations,” Kisser said, “So it got a bit crazy at times.” “Double data entry and document sorting and handling seriously slowed down our processes,” Kisser said.
Client: Glacier Media, Inc
Industry: Professional Services (Media)
We have a lot of invoices we need to process immediately to capture discounts for Net 10 payment,” Paine said, “Being able to sort and prioritize invoices by discounts and due dates is a big benefit for us.
Client: Avanti Restaurant Group, Inc
Industry: Design and Construction (restaurants)
Getting documents into DocLink was a real time sink,” Meyer said, “As monthly invoice grew from 1,100 two years ago to 1,500, it was hard to keep up and we were stretching too many people too thin.
Client: AJR Group, Inc
Industry: Manufacturing (filtration systems, custom foam products and medical devices)
It could get tedious really quickly when you have to do double data entry to get transactions approved and then entered in Dynamics GP, McAlister said.
Client: Power Mechanical, Inc
Industry: Petroleum/Energy
Prior to digitizing and automating our accounts payable process, our AP team literally printed out digital invoices and entered information manual in our NAV ERP system,” Stackhouse said.
Client: Government Scientific Source
Industry: Government scientific/laboratory equipment supplier
We process 25,000 invoices each year, and the number continues to grow,” Kraje said, “With DocLink and docAlpha, we can address our current and future invoice velocity and grow our business without increasing staff.
Client: OrthoVirginia
Industry: Orthopaedic Healthcare
Intelligent capture of delivery notes and proof of delivery receipts. Integration with MaxxVault Document Management System
Client: Parmalat Canada Inc.
Industry: Food Processing
By automating its admissions process with docAlpha, “APP” stays ahead of the competition
Client: Appalachian State University Sarah-Davis Cagle Associate Director of Admissions – Operations
Industry: Higher Education
Achieve better visibility and control over AP processes. Automate and streamline AP invoice capture, AP data entry, routing, approval and ERP transaction creation. Integration with Microsoft Dynamics AX.
Client: Leatherman Tool Group, Inc.
Industry: Manufacturing (multi-purpose tools)
Vendor invoice automation for 90,000 inbound invoices. Integration with SAP/R3
Client: NRCan (Natural Resources Canada)
Industry: Government (Federal)
Donor check processing for 2,000 checks/month. Scalability to support donation processing for up to 150 affiliates. Automate data entry for Salesforce CRM and Financial Edge accounting system
Client: Youth for Christ
Industry: Nonprofit
The docAlpha digital transformation platform, integrated with QAD and DocLib, was the key component to Laird’s financial shared services center model
Client: Laird
Industry: Electronics manufacturing
docAlpha accelerates digitizing documents and automating workflows for Tiger Electric’s KwikTag document management system
Client: Tiger Electric
Industry: Commercial, industrial and residential electrical contractor services
Implementing More Cost-Effective AP Processes and Gaining Control Over Procurement Elevates the Role and Impact of AP Staff Members
Client: Ohio Shared Information Services
Industry: Nonprofit/Healthcare Technology Services
Implementing More Cost-Effective AP Processes and Gaining Control Over Procurement Elevates the Role and Impact of AP Staff Members
Client: Paragon Films
Industry: Manufacturing (plastics)
By automating its payables process, DRM Waste Management scales operations seamlessly
Client: DRM Waste Management Ben Fetter, Verifier, Billing
Industry: Waste Management
By automating its payables process for utilities, UGDSB gains greater visibility and control over utility usage to lower costs, boost efficiency
Client: Upper Grand District School Board City of Guelph, County of Wellington and County of Dufferin, Ontario, Canada
Industry: Education
The docAlpha digital transformation platform delivers 24/7 digital access to AP documents and data for approvals and audit trails
Client: Cooperative Elevator, Inc.
Industry: Agricultural Cooperative
Optimize AP Invoice cycle times, Support for digital invoice review/approval, Deliver instant access to AP invoices, related data and audit trails
Client: Tower Products, Inc. Parent company for Markertech.com.
Industry: Audio/Video Equipment
Achieve better visibility and control over AP processes. Automate and streamline AP invoice capture, AP data entry, routing, approval and ERP transaction creation. Integration with Microsoft Dynamics AX.
Client: Mega Group, Inc
Industry: Retail services for home goods retailers
Achieve better visibility and control over AP processes. Automate and streamline AP invoice capture, AP data entry, routing, approval and ERP transaction creation. Integration with Microsoft Dynamics GP.
Client: CPower Energy Management
Industry: Energy management
Automate and streamline document handling and data entry/indexing for packing slips stored in their DocuWare ECM system. Ensure reliable, timely access to scanned customer packing slips from within their DocuWare ECM system.
Client: Herrick Industrial Supply
Industry: Industrial Manufacturing Equipment Supplier
Achieve better visibility and control over AP processes. Automate and streamline AP invoice capture, AP data entry, routing, approval and ERP transaction creation. Integration with Sage ERP. Integration with DocLink ECM.
Client: Small Mining Development Development, LLC
Industry: Mining
ImageLink document management system customer Kansas Paving successfully implemented docAlpha from Artsyl Technologies to put their AP invoice process on the fast track.
Client: Kansas Paving
Accelerate processing for sales orders-especially complex, multi-line orders for staff optimization. Automate order entry data stream with existing SAP ERP system. Validate sales order data and create SAP transactions.
Client: Caleffi North America, Inc.
Industry: Manufacturing (Heating, Cooling, Plumbing and Process Works Applications)
Automate and streamline AP invoice capture, AP data entry, routing, approval and ERP transaction. Integration with Laserfiche Document Management System
Client: Canac, Inc.
Industry: Retail (hardware/household goods)
Intelligent capture of hand-written text. Scoring, validation and posting for marksmanship scores.
Client: Civilian Marksmanship Program (CMP)
Industry: Firearms Training, Safety and Competitions (Not for Profit)
Automate and streamline AP invoice capture, AP data entry, routing, approval and transaction creation in Dynamics GP. Integration with PaperSave Document Management System
Client: Albrecht, Inc.
Industry: Real Estate / Property Management
Ability to process: UB04 andNUCC forms; processing eight million medical claim pages per month, Identification rate for UB04s grew from zero to 85-90 percent
Client: FutureVision Technologies
Industry: Healthcare
It reduced our keying needs by 50 percent for that second eying,” according to Bobby Snyder, assistant vice president of MDI’s claims department.
Client: Medical Development International (MDI)
Industry: Healthcare
By digitizing and automatically extracting data from bills of lading and material test reports, Hirschfeld boosts efficiency, compliance and quality
Client: Hirschfeld Industries
Industry: Manufacturing (steel fabrication)
“We're not really touching much paper anymore,” Collins said. “We work the batches out of docAlpha, and then it goes to WebDocs, and then it goes through a match process.”
Client: Precoat Metals
Industry: Manufacturing (metal coating)