In Italian, Avanti means forward. When Avanti Restaurant Group’s Accounts Payable Supervisor Michael Paine discussed his experiences helping to transform his team’s vendor invoice handling process from reactive to proactive, his vision reflected the company’s forward-thinking philosophy.
In our recent case study Paine describes how he worked with Altec to take the pain out of the company’s efforts to digitize and organize the company’s payables documents with Altec’s DocLink enterprise content management system. DocLink helped the company to extend 24x7 access to payables documents for routing, coding and review. At the end of the process, DocLink integrated with the company’s Microsoft Dynamics GP ERP system to created transaction records for approved purchases.
That said, a few major process bottlenecks remained specifically those that required manual handling and sorting of purchase-related invoices, quotes, orders, etc. This includes both paper-based invoices and digital invoices, often received via email. In addition to sorting and uploading an ongoing influx of these documents, Avanti AP team members also had to manually key related data into DocLink—a process that introduced inefficiency and potential errors.
To smooth out those process bottlenecks, Altec recommended Artsyl Technologies’ docAlpha transformation platform, providing intelligent data capture and document handling integrated with DocLink.
With the new, integrated AP automation solution in place, Avanti can rely on docAlpha to identify inbound invoices that are either emailed or batch scanned into the system. docAlpha then extracts the required data from vendor invoices and validates it against DocLink and GP records.
Next, docAlpha automatically files everything in DocLink. DocLink takes over form there, routing invoices to the appropriate approvers, matching PO invoices to purchase orders, and ultimately creating the appropriate transaction entry for the approved invoice in Dynamics GP for payment processing.