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September Case Study Round-Up

Celebrating Customer Success in 2017: Mining, Energy Management, Retail Management and Industrial Supply Companies Transform Their Operations with Artsyl & docAlpha

September 28, 2017
September Case Study Round-Up - Artsyl

In 2017, Artsyl customers of all sizes, in a wide variety of industrials have had great stories to tell and measurable achievements to celebrate. Regardless of the industry, the ERP system (or ECM system), they all relied on the docAlpha digital transformation platform to automate data entry and document handling as part of their business processes.

Retail Management Group Accelerates AP Invoices

Mega Group, Inc. automated the processes of nearly 150,000 supplier invoices that were previously handled manually and entered into their Microsoft Dynamics AX ERP system by hand. By relying on docAlpha to intelligently extract header and line-item details from supplier invoices, Mega Group successfully reduced invoice processing time by 25% while significantly expanding the data and insight gained from those documents.

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Energy Management Firm Automates AP Invoices with Dynamics GP & PaperSave

Energy management company CPower delivered instant access to vendor invoice data and documents by integrating Artsyl’s docAlpha digital transformation platform with their PaperSave ECM and Microsoft Dynamics GP ERP. With docAlpha, CPower’s accounts payable specialist Shanelle Hunter doesn’t have to waste time on filing documents into PaperSave or keying information into Dynamics GP. docAlpha ‘reads’ scanned paper and native digital invoices to extract key information.

“[docAlpha] contributes because it keeps our process paperless,” Hunter said. “I don't have to worry about a bunch of documents everywhere and losing an invoice.”

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Industrial Supply Company Gathers More Intel from Sales Orders

Industrial equipment supplier Herrick Industrial Supply delivered instant access to data and documents including scanned vendor packing slips by integrating Artsyl’s docAlpha business digitization platform with their DocuWare ECM. With as many as 3,000 packing slips to process in a given month, docAlpha gave Herrick a way to gain control over vendor invoices in a way that allows its staff to search on any of those key data fields and bring up the records instantly.

With docAlpha, Herrick’s staff can scan vendor packing slips and rely on the system’s intelligent capture capabilities to identify the customer code, order number, ticket number and date and automatically enter that data into DocuWare along with an image of the packing slip.

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Mining Development Firm Relies on docAlpha to Mine Intel from Invoice Data

Small Mining Development LLC pioneered techniques proven in challenging ground conditions that are now widely used in Nevada underground gold mining projects struck gold when they discovered docAlpha and found a new and better way to extract value from the accounts payable process and transformed their AP invoices and related documents into valuable informational assets.

While SMDC’s Assistant Controller Cody Birch used to manually handle invoices, including document filing, data entry and routing/approval, docAlpha handles 2,000 invoices/month in a way that is fully automated - and integrated with their Sage 100 ERP and DocLink ECM. docAlpha automatically extracts both header and line item details from inbound paper and/or emailed digital invoices automatically. That data is validated against records in their Sage ERP and shared with their DocLink content management system. AP invoices and related documents are automatically sorted and filed to the DocLink Content Management System. Everything is streamlined, simplified and scalable.

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