Most companies still receive most of their invoices on paper, rather than in digital formats. While these physical copies aren't necessarily an issue, many companies still handle these invoices with manual processes, which tend to incur higher costs, mostly due to cash flow and invoice processing inefficiencies associated with these manual processes. By using a manual system, these companies tend to experience higher error rates, more process exceptions and often fail to take advantage of early pay discounts that can further reduce their operational costs.
At the same time, these manual processes also prevent companies from seeing and using their AP data effectively, since this data is often trapped in unprocessed paper invoices and digital documents. Without a way of processing and capturing data from these sources efficiently, this data is effectively useless for immediate business visibility, and businesses can lose sight and control over key business KPIs like cash flow as a result.
There is an easy solution, however — intelligent invoice processing automation software can help manage invoices more efficiently, minimizing the errors and problems associated with manual invoice processing to help you achieve higher levels of efficiency and reliability.
Invoice automation software identifies, classifies and organizes information from scanned paper documents and electronic files, capturing all the essential data from your invoices and translating it into actionable data. With this system, your business achieves almost immediate access to your data without manual processing.
This system of invoice processing lends itself to numerous benefits to your business, including:
Improved Access:
Manual systems, especially paper-based systems, tend to be disorganized and difficult to navigate, making it a chore to find and retrieve specific documents. Automated invoice processing software, however, does the organization for you, filing the information away neatly within a digital database. This way, you're always a few clicks away from the data you need.
With intelligent invoice processing automation software like Artsyl's InvoiceAction system, you can maximize these benefits even further.
Artsyl Solutions Take the Pain Out of Your AP Process and Get You Up and Running Quickly. Artsyl focuses on solving the most painful, manual steps in the procure-to-pay process — document handling and routing, invoice matching/approval and transaction data entry and validation.
Artsyl helps you solve these issues with an intelligent invoice data extraction system, which helps customers achieve more with less manual effort. Artsyl’s docAlpha digital transformation platform provides intelligent capture, data validation, automated workflow and ERP/ECM integration to support straight-through processing of PO and non-PO invoices. InvoiceAction works on top of the docAlpha platform to deliver invoice-specific functions.
This efficient invoice processing system dramatically lowers organization's invoice processing time and costs, improving the visibility of KPIs like accruals and cash flow while also taking advantage of discounts and developing vendor relations.
Artsyl's InvoiceAction system offers:
Easy-to-implement invoice data capture, approval routing and ERP integration with no need for coding or customization
Artsyl focuses on delivering smart process technology products and solutions to businesses of all sizes and types, providing intelligent automation for routine business processes, so your organization can do more with less manual labor. Artsyl's docAlpha and Invoice Action systems can help your company achieve greater efficiency, visibility and auditability by capturing, organizing and leveraging your information effectively, allowing your data to work to your advantage.
If you're ready to achieve more in your invoice processing procedures, contact us today to learn more about automating manual paper-based invoice processing systems and how you can get started.
Learn more about
docAlpha and InvoiceAction.
“...we totally add more volume now and it’s a lot more organized. We used to have stacks of paper on the table; they are just gone now. We’ve cut down on AP document processing times from 10 to 4 minutes!”
Client: Barnwell House of Tires, Inc.
Industry: Services — Truck & Tires
"It has been 3 years since Cobalt first started using InvoiceAction, based on Artsyl’s Intelligent Process Automation platform, and they were definitely able to see natural streamlining of operations in their AP department."
Client: Cobalt Boats
Industry: Boat Building
Now, using the Artsyl docAlpha solution, bills get scanned and the system captures information from the document,” Bepko said.
Client: Workers’ Compensation Trust
Industry: Insurance
I could archive a million files if I needed to,” Simon says, “And I would have confidence in my ability to manage and retrieve them using docAlpha and our digital system.
Client: Medical Research Initiatives
Industry: Healthcare
Our focus for phase one is to tackle sales orders and cut down on data entry time,” Galystan said, “With 30 to 50 lines items per order, it can take 15 to 20 minutes to handle one of them manually.
Client: Toughbuilt
Industry: Design and Manufacturing
(Tools and accessories)
Historically, we had a lot of paper-based forms,” Ching said, “Leveraging InvoiceAction to digitize documents, manage workflows and provide mobile access for coding and approval, we have more timely access to business date and better process control.
Client: ANCA Group
Industry: Manufacturing
(CNC machine drilling equipment)
“Prior to automating the process, we struggled to scale our operations,” Kisser said, “So it got a bit crazy at times.” “Double data entry and document sorting and handling seriously slowed down our processes,” Kisser said.
Client: Glacier Media, Inc
Industry: Professional Services (Media)
We have a lot of invoices we need to process immediately to capture discounts for Net 10 payment,” Paine said, “Being able to sort and prioritize invoices by discounts and due dates is a big benefit for us.
Client: Avanti Restaurant Group, Inc
Industry: Design and Construction (restaurants)
Getting documents into DocLink was a real time sink,” Meyer said, “As monthly invoice grew from 1,100 two years ago to 1,500, it was hard to keep up and we were stretching too many people too thin.
Client: AJR Group, Inc
Industry: Manufacturing (filtration systems, custom foam products and medical devices)
It could get tedious really quickly when you have to do double data entry to get transactions approved and then entered in Dynamics GP, McAlister said.
Client: Power Mechanical, Inc
Industry: Petroleum/Energy
Prior to digitizing and automating our accounts payable process, our AP team literally printed out digital invoices and entered information manual in our NAV ERP system,” Stackhouse said.
Client: Government Scientific Source
Industry: Government scientific/laboratory equipment supplier
We process 25,000 invoices each year, and the number continues to grow,” Kraje said, “With DocLink and docAlpha, we can address our current and future invoice velocity and grow our business without increasing staff.
Client: OrthoVirginia
Industry: Orthopaedic Healthcare
Intelligent capture of delivery notes and proof of delivery receipts. Integration with MaxxVault Document Management System
Client: Parmalat Canada Inc.
Industry: Food Processing
By automating its admissions process with docAlpha, “APP” stays ahead of the competition
Client: Appalachian State University Sarah-Davis Cagle Associate Director of Admissions – Operations
Industry: Higher Education
Achieve better visibility and control over AP processes. Automate and streamline AP invoice capture, AP data entry, routing, approval and ERP transaction creation. Integration with Microsoft Dynamics AX.
Client: Leatherman Tool Group, Inc.
Industry: Manufacturing (multi-purpose tools)
Vendor invoice automation for 90,000 inbound invoices. Integration with SAP/R3
Client: NRCan (Natural Resources Canada)
Industry: Government (Federal)
Donor check processing for 2,000 checks/month. Scalability to support donation processing for up to 150 affiliates. Automate data entry for Salesforce CRM and Financial Edge accounting system
Client: Youth for Christ
Industry: Nonprofit
The docAlpha digital transformation platform, integrated with QAD and DocLib, was the key component to Laird’s financial shared services center model
Client: Laird
Industry: Electronics manufacturing
docAlpha accelerates digitizing documents and automating workflows for Tiger Electric’s KwikTag document management system
Client: Tiger Electric
Industry: Commercial, industrial and residential electrical contractor services
Implementing More Cost-Effective AP Processes and Gaining Control Over Procurement Elevates the Role and Impact of AP Staff Members
Client: Ohio Shared Information Services
Industry: Nonprofit/Healthcare Technology Services
Implementing More Cost-Effective AP Processes and Gaining Control Over Procurement Elevates the Role and Impact of AP Staff Members
Client: Paragon Films
Industry: Manufacturing (plastics)
By automating its payables process, DRM Waste Management scales operations seamlessly
Client: DRM Waste Management Ben Fetter, Verifier, Billing
Industry: Waste Management
By automating its payables process for utilities, UGDSB gains greater visibility and control over utility usage to lower costs, boost efficiency
Client: Upper Grand District School Board City of Guelph, County of Wellington and County of Dufferin, Ontario, Canada
Industry: Education
The docAlpha digital transformation platform delivers 24/7 digital access to AP documents and data for approvals and audit trails
Client: Cooperative Elevator, Inc.
Industry: Agricultural Cooperative
Optimize AP Invoice cycle times, Support for digital invoice review/approval, Deliver instant access to AP invoices, related data and audit trails
Client: Tower Products, Inc. Parent company for Markertech.com.
Industry: Audio/Video Equipment
Achieve better visibility and control over AP processes. Automate and streamline AP invoice capture, AP data entry, routing, approval and ERP transaction creation. Integration with Microsoft Dynamics AX.
Client: Mega Group, Inc
Industry: Retail services for home goods retailers
Achieve better visibility and control over AP processes. Automate and streamline AP invoice capture, AP data entry, routing, approval and ERP transaction creation. Integration with Microsoft Dynamics GP.
Client: CPower Energy Management
Industry: Energy management
Automate and streamline document handling and data entry/indexing for packing slips stored in their DocuWare ECM system. Ensure reliable, timely access to scanned customer packing slips from within their DocuWare ECM system.
Client: Herrick Industrial Supply
Industry: Industrial Manufacturing Equipment Supplier
Achieve better visibility and control over AP processes. Automate and streamline AP invoice capture, AP data entry, routing, approval and ERP transaction creation. Integration with Sage ERP. Integration with DocLink ECM.
Client: Small Mining Development Development, LLC
Industry: Mining
ImageLink document management system customer Kansas Paving successfully implemented docAlpha from Artsyl Technologies to put their AP invoice process on the fast track.
Client: Kansas Paving
Accelerate processing for sales orders-especially complex, multi-line orders for staff optimization. Automate order entry data stream with existing SAP ERP system. Validate sales order data and create SAP transactions.
Client: Caleffi North America, Inc.
Industry: Manufacturing (Heating, Cooling, Plumbing and Process Works Applications)
Automate and streamline AP invoice capture, AP data entry, routing, approval and ERP transaction. Integration with Laserfiche Document Management System
Client: Canac, Inc.
Industry: Retail (hardware/household goods)
Intelligent capture of hand-written text. Scoring, validation and posting for marksmanship scores.
Client: Civilian Marksmanship Program (CMP)
Industry: Firearms Training, Safety and Competitions (Not for Profit)
Automate and streamline AP invoice capture, AP data entry, routing, approval and transaction creation in Dynamics GP. Integration with PaperSave Document Management System
Client: Albrecht, Inc.
Industry: Real Estate / Property Management
Ability to process: UB04 andNUCC forms; processing eight million medical claim pages per month, Identification rate for UB04s grew from zero to 85-90 percent
Client: FutureVision Technologies
Industry: Healthcare
It reduced our keying needs by 50 percent for that second eying,” according to Bobby Snyder, assistant vice president of MDI’s claims department.
Client: Medical Development International (MDI)
Industry: Healthcare
By digitizing and automatically extracting data from bills of lading and material test reports, Hirschfeld boosts efficiency, compliance and quality
Client: Hirschfeld Industries
Industry: Manufacturing (steel fabrication)
“We're not really touching much paper anymore,” Collins said. “We work the batches out of docAlpha, and then it goes to WebDocs, and then it goes through a match process.”
Client: Precoat Metals
Industry: Manufacturing (metal coating)
“...we totally add more volume now and it’s a lot more organized. We used to have stacks of paper on the table; they are just gone now. We’ve cut down on AP document processing times from 10 to 4 minutes!”
Client: Barnwell House of Tires, Inc.
Industry: Services — Truck & Tires
"It has been 3 years since Cobalt first started using InvoiceAction, based on Artsyl’s Intelligent Process Automation platform, and they were definitely able to see natural streamlining of operations in their AP department."
Client: Cobalt Boats
Industry: Boat Building
Now, using the Artsyl docAlpha solution, bills get scanned and the system captures information from the document,” Bepko said.
Client: Workers’ Compensation Trust
Industry: Insurance
I could archive a million files if I needed to,” Simon says, “And I would have confidence in my ability to manage and retrieve them using docAlpha and our digital system.
Client: Medical Research Initiatives
Industry: Healthcare
Our focus for phase one is to tackle sales orders and cut down on data entry time,” Galystan said, “With 30 to 50 lines items per order, it can take 15 to 20 minutes to handle one of them manually.
Client: Toughbuilt
Industry: Design and Manufacturing
(Tools and accessories)
Historically, we had a lot of paper-based forms,” Ching said, “Leveraging InvoiceAction to digitize documents, manage workflows and provide mobile access for coding and approval, we have more timely access to business date and better process control.
Client: ANCA Group
Industry: Manufacturing
(CNC machine drilling equipment)
“Prior to automating the process, we struggled to scale our operations,” Kisser said, “So it got a bit crazy at times.” “Double data entry and document sorting and handling seriously slowed down our processes,” Kisser said.
Client: Glacier Media, Inc
Industry: Professional Services (Media)
We have a lot of invoices we need to process immediately to capture discounts for Net 10 payment,” Paine said, “Being able to sort and prioritize invoices by discounts and due dates is a big benefit for us.
Client: Avanti Restaurant Group, Inc
Industry: Design and Construction (restaurants)
Getting documents into DocLink was a real time sink,” Meyer said, “As monthly invoice grew from 1,100 two years ago to 1,500, it was hard to keep up and we were stretching too many people too thin.
Client: AJR Group, Inc
Industry: Manufacturing (filtration systems, custom foam products and medical devices)
It could get tedious really quickly when you have to do double data entry to get transactions approved and then entered in Dynamics GP, McAlister said.
Client: Power Mechanical, Inc
Industry: Petroleum/Energy
Prior to digitizing and automating our accounts payable process, our AP team literally printed out digital invoices and entered information manual in our NAV ERP system,” Stackhouse said.
Client: Government Scientific Source
Industry: Government scientific/laboratory equipment supplier
We process 25,000 invoices each year, and the number continues to grow,” Kraje said, “With DocLink and docAlpha, we can address our current and future invoice velocity and grow our business without increasing staff.
Client: OrthoVirginia
Industry: Orthopaedic Healthcare
Intelligent capture of delivery notes and proof of delivery receipts. Integration with MaxxVault Document Management System
Client: Parmalat Canada Inc.
Industry: Food Processing
By automating its admissions process with docAlpha, “APP” stays ahead of the competition
Client: Appalachian State University Sarah-Davis Cagle Associate Director of Admissions – Operations
Industry: Higher Education
Achieve better visibility and control over AP processes. Automate and streamline AP invoice capture, AP data entry, routing, approval and ERP transaction creation. Integration with Microsoft Dynamics AX.
Client: Leatherman Tool Group, Inc.
Industry: Manufacturing (multi-purpose tools)
Vendor invoice automation for 90,000 inbound invoices. Integration with SAP/R3
Client: NRCan (Natural Resources Canada)
Industry: Government (Federal)
Donor check processing for 2,000 checks/month. Scalability to support donation processing for up to 150 affiliates. Automate data entry for Salesforce CRM and Financial Edge accounting system
Client: Youth for Christ
Industry: Nonprofit
The docAlpha digital transformation platform, integrated with QAD and DocLib, was the key component to Laird’s financial shared services center model
Client: Laird
Industry: Electronics manufacturing
docAlpha accelerates digitizing documents and automating workflows for Tiger Electric’s KwikTag document management system
Client: Tiger Electric
Industry: Commercial, industrial and residential electrical contractor services
Implementing More Cost-Effective AP Processes and Gaining Control Over Procurement Elevates the Role and Impact of AP Staff Members
Client: Ohio Shared Information Services
Industry: Nonprofit/Healthcare Technology Services
Implementing More Cost-Effective AP Processes and Gaining Control Over Procurement Elevates the Role and Impact of AP Staff Members
Client: Paragon Films
Industry: Manufacturing (plastics)
By automating its payables process, DRM Waste Management scales operations seamlessly
Client: DRM Waste Management Ben Fetter, Verifier, Billing
Industry: Waste Management
By automating its payables process for utilities, UGDSB gains greater visibility and control over utility usage to lower costs, boost efficiency
Client: Upper Grand District School Board City of Guelph, County of Wellington and County of Dufferin, Ontario, Canada
Industry: Education
The docAlpha digital transformation platform delivers 24/7 digital access to AP documents and data for approvals and audit trails
Client: Cooperative Elevator, Inc.
Industry: Agricultural Cooperative
Optimize AP Invoice cycle times, Support for digital invoice review/approval, Deliver instant access to AP invoices, related data and audit trails
Client: Tower Products, Inc. Parent company for Markertech.com.
Industry: Audio/Video Equipment
Achieve better visibility and control over AP processes. Automate and streamline AP invoice capture, AP data entry, routing, approval and ERP transaction creation. Integration with Microsoft Dynamics AX.
Client: Mega Group, Inc
Industry: Retail services for home goods retailers
Achieve better visibility and control over AP processes. Automate and streamline AP invoice capture, AP data entry, routing, approval and ERP transaction creation. Integration with Microsoft Dynamics GP.
Client: CPower Energy Management
Industry: Energy management
Automate and streamline document handling and data entry/indexing for packing slips stored in their DocuWare ECM system. Ensure reliable, timely access to scanned customer packing slips from within their DocuWare ECM system.
Client: Herrick Industrial Supply
Industry: Industrial Manufacturing Equipment Supplier
Achieve better visibility and control over AP processes. Automate and streamline AP invoice capture, AP data entry, routing, approval and ERP transaction creation. Integration with Sage ERP. Integration with DocLink ECM.
Client: Small Mining Development Development, LLC
Industry: Mining
ImageLink document management system customer Kansas Paving successfully implemented docAlpha from Artsyl Technologies to put their AP invoice process on the fast track.
Client: Kansas Paving
Accelerate processing for sales orders-especially complex, multi-line orders for staff optimization. Automate order entry data stream with existing SAP ERP system. Validate sales order data and create SAP transactions.
Client: Caleffi North America, Inc.
Industry: Manufacturing (Heating, Cooling, Plumbing and Process Works Applications)
Automate and streamline AP invoice capture, AP data entry, routing, approval and ERP transaction. Integration with Laserfiche Document Management System
Client: Canac, Inc.
Industry: Retail (hardware/household goods)
Intelligent capture of hand-written text. Scoring, validation and posting for marksmanship scores.
Client: Civilian Marksmanship Program (CMP)
Industry: Firearms Training, Safety and Competitions (Not for Profit)
Automate and streamline AP invoice capture, AP data entry, routing, approval and transaction creation in Dynamics GP. Integration with PaperSave Document Management System
Client: Albrecht, Inc.
Industry: Real Estate / Property Management
Ability to process: UB04 andNUCC forms; processing eight million medical claim pages per month, Identification rate for UB04s grew from zero to 85-90 percent
Client: FutureVision Technologies
Industry: Healthcare
It reduced our keying needs by 50 percent for that second eying,” according to Bobby Snyder, assistant vice president of MDI’s claims department.
Client: Medical Development International (MDI)
Industry: Healthcare
By digitizing and automatically extracting data from bills of lading and material test reports, Hirschfeld boosts efficiency, compliance and quality
Client: Hirschfeld Industries
Industry: Manufacturing (steel fabrication)
“We're not really touching much paper anymore,” Collins said. “We work the batches out of docAlpha, and then it goes to WebDocs, and then it goes through a match process.”
Client: Precoat Metals
Industry: Manufacturing (metal coating)